These days, it feels like the simple act of receiving good customer service is becoming rarer and rarer. For every positive experience that leaves us impressed, there are multiple poor experiences that frustrate us, waste our time, and erode our trust.
What concerns me isn’t that businesses sometimes get things wrong as mistakes are inevitable. It’s how they handle those mistakes that seems to be slipping. Instead of receiving genuine apologies or meaningful solutions, we are often met with defensiveness, excuses, or, worse still, complete indifference. Even when a response does come, it’s frequently scripted, insincere, and designed to close the complaint quickly rather than resolve the underlying issue.
This shift raises an uncomfortable question: is good customer service slowly dying?
The Hard Truth About Bad Service
Here’s the reality: bad customer experience equals lost customers.
Yet, too many businesses act as if customer loyalty is unconditional, as though we’ll tolerate delays, poor communication, and empty apologies because it’s too hard to switch. That might be true for a little while, but customers today have more choices than ever. Competitors are only a click away. And with online reviews and social media amplifying every experience, the cost of poor service is far greater than just losing one customer. It can create a ripple effect that damages a brand’s reputation for years.
Businesses that fail to acknowledge this are playing a dangerous game. Customer service is no longer a nice-to-have. In many industries, it is the only sustainable differentiator. Products can be copied. Pricing strategies can be matched. Technology can be replicated. But the experience customers have with your people that’s much harder to duplicate.
Where Leadership and Culture Fit In
When I think about why customer service is deteriorating, the finger often points at leadership and culture. If leaders don’t genuinely believe that customers matter, the message quickly trickles down. When leadership is focused only on short-term cost cutting, service becomes the first corner to cut.
Culture plays an equally powerful role. If staff feel unsupported, undervalued, or constantly pressured to move on to the next task, it’s unrealistic to expect them to deliver warm, attentive service. On the other hand, when culture is built on ownership, pride, and a genuine desire to help, employees are empowered to go beyond the script and truly serve the customer.
The organisations that stand out are those where leaders don’t just say customers come first, they live it. They set the tone by listening to complaints instead of brushing them aside. They reward behaviours that build trust, not just those that hit targets. And they treat service as part of the brand promise, not just the cost of doing business.
The Illusion of Efficiency
Another factor is the rise of automation and outsourcing. While technology has the potential to make service more seamless, it too often strips away the human element. Chatbots that can’t resolve an issue, endless phone menus, or offshore call centres with no authority to make decisions are examples of efficiency on paper that result in frustration in reality.
The drive to save costs in the short term has blinded many organisations to the long-term damage these models cause. Efficiency should never come at the expense of effectiveness. Customers don’t remember how quickly you answered the call if you didn’t actually solve their problem. They remember whether you cared enough to fix it.
The Questions Leaders Must Ask
If customer service really is dying, then leaders need to look in the mirror and ask some uncomfortable questions:
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Are we setting the right tone in our organisations for how customers should be treated?
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Do we see complaints as an inconvenience, or as an opportunity to earn back trust?
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Are we listening to the experiences of our frontline teams, who often know the customer’s pain points better than anyone else?
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And most importantly, do we understand that every single negative interaction carries consequences far beyond that one transaction?
Because here’s the truth: you can spend millions on marketing, branding, and advertising. But one bad service experience can undo it all.
Why Businesses Can’t Afford to Ignore This
Customer service isn’t just about solving problems; it’s about creating trust. Every time a business dismisses a complaint, makes excuses, or offers a hollow apology, it erodes that trust. And once trust is gone, loyalty follows.
The companies that will thrive in the future are not necessarily those with the best products or the cheapest prices but those who treat customers with respect, empathy, and consistency. They will be the ones who see complaints not as a cost but as an opportunity to learn and improve. They will be the ones who invest in their people, because empowered and valued employees create empowered and valued customers.
Final Thought
Good customer service may be dying, but it doesn’t have to. It is within every leader’s power to breathe life back into it. That starts with culture, accountability, and the courage to treat customers not as transactions but as people.
But if businesses continue to ignore the warning signs, if they continue to believe that customers will tolerate poor experiences without consequence, then customer service won’t just die quietly. It will take those businesses down with it.
Good customer service isn't a luxury it's your most powerful competitive advantage.
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